Work Smarter-Not Harder
Coordinated Closings, LLC.
Coordinated Closings, LLC is a professional real estate transaction coordination service designed to assist real estate agents, brokers, and home sellers in managing the intricate process of closing a home sale. Our goal is to ensure that every transaction progresses smoothly, efficiently, and in full compliance with legal requirements.
Phone
Office
Chattanooga, TN 37343
Hours
Chattanooga’s Best Real Estate Transaction Coordinators & Notary Services
At Coordinated Closings, LLC, we understand that every real estate transaction is unique, and we are here to cater to your specific needs. Our dedicated team of professionals is equipped with the knowledge and experience to handle all aspects of your closing process. Whether you require assistance with residential or commercial properties, we are committed to providing personalized service that exceeds your expectations. Our goal is to make your experience seamless and stress-free, allowing you to focus on what truly matters. Trust us to be your partner in navigating the complexities of real estate transactions, ensuring that every detail is meticulously managed from start to finish.
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Discover the Difference in Real Estate Transactions
At Coordinated Closings LLC, we revolutionize the real estate experience by focusing on personal connections and stress-free transactions. Learn how Kelly Sanders brings her expertise to every deal, ensuring a seamless journey from start to finish.
Our Services Include
- Contract management and compliance
- Coordination of all required documents
- Communication with all parties (agents, buyers, sellers, lenders, title companies, etc.)
- Scheduling of inspections, appraisals, and closings
- Ensuring timely completion of contractual obligations
- Problem-solving and issue resolution
- Notary Public Services – Certified notary public services for real estate and legal documents
- Real Estate Agent Marketing Services – MLS Listing Management, open house flyer creation, online social media marketing, and branding services for agents and agencies
Meet Kelly Sanders: Your Dedicated Real Estate Partner
Kelly Sanders
Kelly Sanders is a seasoned professional in the real estate industry, holding a Bachelor’s degree in Business and an Associate’s degree in Marketing. With nearly two decades of experience in mortgage financing and a background as a licensed real estate agent, Kelly has a comprehensive understanding of the field. Her commitment to exceptional customer service and her ability to streamline the transaction process make her an invaluable asset to clients looking for a personalized and efficient real estate experience.
Quick and easy
Where do I start?
Start Here
I have streamlined our onboarding process to make things easy for you. If you are new to partnering with me, please first fill out the New Client form online. Click The “BECOME A CLIENT” Button Below to access the form. The form will give me the information I need to get you set up in our system. There is a copy of the Contract Agreement form between Agent and Coordinated Closings, LLC which basically states what Agent does, what Coordinated Closings, LLC does and does not do. The last part states that if Agent does not do their job, then Coordinated Closings, LLC cannot do theirs, and we will not be held responsible when this is the case.
Once you are registered in our system, you can start submitting deals for transactions or listing for MLS processing. You only have to Become A Client one time.
It is common practice for the Agent to provide their systems’ login information for me to access forms and obtain signatures as needed. I do not have access to the various forms involved as I am no longer a licensed agent. I will send you a confirmation email/text and ask for any additional information needed.
You do not have to wait to for approval before you can submit deals so go ahead and fill out either ” SUBMIT A NEW LISTING” or “SUBMIT A PURCHASE” form whichever the case may be. You will also notice a contract between Agent and Coordinated Closings, LLC stating what each of us are responsible for during the transaction and you will acknowledge your agreement when you submit the request. We do not ever want any confusion or missed deadlines, etc. so this helps us both. The respective Buttons are below.
Questions About Our Services
Why should I use a Transaction Coordinator?
I have found that Realtors’ save approximately 15-20 hours per transaction with me moving the deal forward and handling the transaction coordinating. The freeing up of this time allows you to focus on what is important, and that is bringing in new business/clients. More clients = More business = More money in your pocket.
Do you hold E&O Insurance as Transaction Coordinators?
I do carry my own E&O Insurance Policy. This policy covers any transactions that Coordinated Closings, LLC works on. We take your transactions/deals as seriously as you do!
Are agents able to check the progress on any given closing at any given time?
Yes, agents are given a link where they can view their transactions anytime and see the respective data and progress within each deal. You also have the option to receive daily and/or weekly email or text updates. You can turn on both or none, or customize to your choice.
In which states do you offer Transaction Management Services?
We consider Tennessee to be our home state, but also offer the same services in Georgia
How Do I Schedule a Free Consultation for Transaction Management?
You can schedule a free consultation with me by calling (423/413-0633) or emailing me at coordinatedclosings123@gmail.com.
Do we pay referral fees?
How do I submit a request for the creation of a marketing flyer or FaceBook posting?
I am quite happy to utilize my creative side by designing marketing flyers for you (with your guidance) for you to use in your marketing campaigns or open houses or anything else you might need. You will need to check with your broker on the specifics of how you advertise. I do not do any type of marketing for you at this time. Please email your request with details and/or questions to Coordinatedclosings123@gmail.com.
Quick and Painless
How It Works
What You Do
- Provide initial fully executed binding contract and closing addendums
- Email contract to coordinatedclosings123@gmail.com via “Submit a new transaction” link above
- Attend any in-person events (inspections, appraisals, final inspections, closings, etc.)
- Negotiate any repairs, price changes or other changes to the terms of the contract
- Recommend vendors as needed to your clients and TC
- Advise clients on major choices/decisions during transaction
- Follow deadlines, documents, and answer any questions during our “after hours“ (anything outside our normal business hours of 9 am to 5 pm eastern time)
- Always copy and request that TC is copied on all correspondence
- Ensure TC is up to date on any missed communication, date changes, or information from all parties
Quick and Painless
What We Do
Our Services
- MLS listings only (payment due upon Active status)
- Full contract to close (payment due within 3 days of closing)
- Dual sided contract to close
- Flyer/marketing design, which includes customization based on the agent’s input.
- Notary Public Services – Certified notary public services for real estate and legal documents
- Real Estate Agent Marketing Services – Open house flyer creation, online social media marketing, and branding services for agents and agencies
My Promise To You
Hiring Coordinated Closings, LLC as your transaction coordinator will result in your number of hours worked leveraged to take care of more important tasks.
Our Real Estate Transaction Related Services
We offer comprehensive transaction coordination services, including contract management, document tracking, inspection scheduling, and closing coordination. Let us handle the paperwork while you focus on your clients.Contract Review
- Thoroughly Review Purchase and Sales Agreement
- Ensure Receipt of Earnest Money Deposited and circulate receipts as needed to all parties
- Send emails to buyer and seller with timeline of overall process
Inspection & Appraisal
- Ensure all inspections are completed before the deadline on binding contract
- Order, schedule and follow up on completions
- Create any amendments related to inspection items as needed
- Follow up with required repairs including receipts before closing
Financing
- Confirm buyer completes loan application
- Confirm ordering, scheduling and completion of appraisal
- Follow up with lender on status of appraisal and overall progress of loan
- Confirm loan approval is on track
- Confirm Clear to Close and review closing disclosure/ALTA along with Agent approval
HOA/Condo
- Confirm receipt or request any HOA/condo docs and ensure delivery to buyers’ agent and title company
- Ensure HOA contact information provided to title company
Title Company Coordination
- Ensure the title company has everything they need throughout the transaction
- Follow up periodically to ensure the transaction is moving forward in a timely manner
- Ensure loan payoffs and title are on track
- Request any extensions or paperwork as needed
- Connect multiple title companies when the transaction is contingent on other sales
Closing Coordination
- Ensure title company has the compensation agreement prior to close
- Send a final closing update to the seller/buyer
- Order home warranty (if applicable)
- Order property appraisal when applicable
- Ensure buyers have received utility info to set up prior to closing
Post-Closing File Completion
- Request client review
- Send 1 year Home Anniversary email (buyer only)
Notary Public Services
- Certified notary public services for real estate and legal documents
Low Fees
You Don’t Have to Break the Bank to Be in Good Hands
- MLS Listing Only: $200.00
- Contract to Close < $500K: $350.00
- Contract to Close => $500K: $550.00
- Dual Sided Contract to Close: $600.00
- Termination Fee Per Submission: $50.00
- Listing/Open House Flyers: $50.00 Minimum
- Custom Detailed Flyers: $40.00/Hour
- Social Media Management: $199.00 +Up
- Reputation Management: $199.00 +Up
- Branding Management: $199.00 +Up
Low Fees
Top 3 Reasons to Use An Independent TC
- Pay per transaction with no overhead.
- Low cost with only the transaction coordinator’s fee
- Time-saving by focusing on sales instead of paperwork and giving you back approximately 75 hours
Document Management
We handle all necessary paperwork from contract to closing, ensuring nothing is overlooked.
Timeline Coordination
Our team manages deadlines and schedules to keep your transaction on track.
Stakeholder Communication
We facilitate clear communication between all parties involved, enhancing collaboration.
Closing Preparation
We prepare all final documents and ensure a seamless closing experience.